Freestone County Good Governance Council

Independent research. Informed citizens. Accountable government.

Open Records Requests

This page tracks the Texas Public Information Act requests filed by the Freestone County Good Governance Council and its founder, what has been received, and what is still open. The Council is an independent citizens’ group, not a county office, and takes no position on ballot measures.

Search all 209 catalog entries in the Document Index →

Last updated November 7, 2026. Statuses checked Nov 7, 2026. Status labels: Answered all items received · Partial some items received · Pending waiting on a response, still within the usual response time · Past Due the usual 10-business-day response time has passed without the records or a written date for them (a Council tracking label, not a legal finding) · At Attorney General awaiting a ruling · Submitted correspondence letters and statements, not records requests

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1. County Judge and Commissioners Court

Officer for Public Information: County Judge Lloyd L. Lane
Commissioners: Andy Bonner (1), Will McSwane (2), Richard McGowan (3), Clyde Ridge Jr. (4)
118 E. Commerce, Room 205, Fairfield, TX 75840

Sent Aug 17, 2026 · Answered Aug 19, 2026 Answered

Non-disclosure or confidentiality agreements (CyrusOne and other entities)

The Court answered that Freestone County has not entered into any NDAs or confidentiality agreements; the only agreements are the Tax Abatement Agreement and the Road Use Agreement. Copies of those agreements were not enclosed, so the Council asked for them on Oct 23 (next item). Separately, the Sept 2, 2026 minutes (item 21) record that the Court approved a letter to Mr. Sharpe about non-disclosure agreements related to data center projects. Robert has not received a second letter, and we have not established whether the Court meant the Aug 19 letter or a different one.

Follow-up Oct 23, 2026 · Email request Oct 26 · Records received Oct 26–27, 2026 Answered

CyrusOne Tax Abatement Agreement, Road Use Agreement, other abatement agreements, and approving minutes

The County Judge’s office provided the CyrusOne (C1 Freestone 1, LLC) Tax Abatement Agreement, which includes the Road Use Agreement as Exhibit C, and the order creating Reinvestment Zone No. 12. The County also provided 25 earlier abatement agreements and zone orders for solar and storage projects (2023–2025), listed under Tax Abatements in the Document Index. The zone order states it was passed at the Court’s Dec 3, 2025 meeting; the agreement is file-stamped Dec 17, 2025 (see the Dec 17, 2025 minutes). On Oct 26 the Council accepted the office’s offer of the other projects by email, and on Oct 27 the office also sent the Commissioners Court agenda and minutes for the 14 meetings (2023–2025) that acted on these abatements and zones. On Nov 3 the Council confirmed by email that the request is fully answered. The County’s Tax Abatement Guidelines were not part of this request. On Sept 9, 2026 the Court held a public hearing and voted to re-adopt its Guidelines (Sept 9 minutes, items 12–13); the nine-page Guidelines are posted with those minutes on the County’s site. Which version of the Guidelines applied to each earlier zone is still an open question.

Sent Sep 3, 2026 · Follow-up Oct 23, 2026 Past Due

Criminal Justice Center: project scope, bond, alternatives, and taxpayer impact

No records received from this office as of Nov 7, 2026. The September 3 request is past the Council’s usual response checkpoint. The October 23 follow-up remains Pending and is tracked under this original request, not as an additional Past Due request. The Council also sent questions by email on Oct 14. On Nov 3 the County Judge’s office wrote that it is gathering the Justice Center records and is waiting on reports from the Auditor’s office.

Now posted by the County: Some items related to this request are now posted with the Commissioners Court minutes on the County’s records website: the US Capital Wealth financial-adviser item (May 20, 2026); the agreement with DRG Architects, LLC (July 1, 2026); the order calling the bond election (Aug 12, 2026; posted without Exhibits A and B). The office has not referred the Council to these postings, so this request stays open.

Correspondence (not public information requests)

Aug 17, 2026 Submitted correspondence

Agenda requests (submitted by Robert Sharpe as a private citizen, before the Council was formed)

Four items: a countywide healthcare conversation, license plate readers, victim advocacy, and posting minutes and financial reports online. All four were on the Court’s Sept 2 agenda, and Robert spoke to the Court on each. The Sept 2 minutes (FCGGC-GOV-000121, items 19–22) record no action on the victim advocacy, license plate reader and countywide healthcare items. On the minutes and financial reports item, the Court approved a letter to Mr. Sharpe about non-disclosure agreements. The County Clerk now posts Commissioners Court minutes online at freestone.easydocs.us.

Aug 31, 2026 Submitted correspondence

Email-address corrections sent to county officials

Sep 2, 2026 Submitted correspondence

Written statement for the Sept 2 Commissioners Court meeting

Sep 3, 2026 Submitted correspondence

Jail bond and countywide healthcare records packet (mailed copy of the Sept 3 requests)

Oct 23, 2026 Submitted correspondence

Recommendation to improve the county website (with checklist)

Public filings Submitted correspondence

Tax rate notices and worksheets on file (public filings, not a response to a request)

Public tax-rate filings for Freestone County and the cities in the county. More are listed in the Document Index.

2. County Clerk

Officer for Public Information: Renee Gregory
103 E. Main / P.O. Box 1010, Fairfield, TX 75840

Sent Aug 17, 2026 · Follow-up Oct 23, 2026 · Clerk replied Oct 26, 2026 Partial

Commissioners Court minutes, January 1, 2025 to present

The County Clerk provided minutes of 69 meetings (Jan 2, 2025 through Aug 5, 2026) on a USB drive. All 69 are on the Court Minutes page. Minutes from Aug 6, 2026 forward were asked for again by email on Oct 14 and in the hand-delivered follow-up of Oct 23. On Oct 26 the Clerk acknowledged the Oct 23 letter and said she had not received the Oct 14 email or a Sept 3 email. She said Commissioners Court minutes and documents will be posted on the County’s new records website, freestone.easydocs.us, starting with the most recent. That site is now open to the public. She also said that, other than land and court records, her office holds only items approved by the Commissioners Court, and has no additional data center or solar farm records. The Council replied the same day, withdrawing its request for the CyrusOne Tax Abatement Agreement (already provided by the County Judge’s office) and setting the Road Use Agreement aside for now. Minutes from August 6 onward are now posted on the County’s site through October 9, 2026. The Council has obtained its own copies of the eight additional meetings, numbered FCGGC-GOV-000118 through FCGGC-GOV-000125, and added them to the Court Minutes page; these came from the County’s public website, not from a new response to this request. This request remains Partial because meetings after October 9 and the other September 3 items are still open.

Sent Sep 3, 2026 · Follow-up Oct 23, 2026 Past Due

Court records on the jail, Criminal Justice Center, bond, and healthcare: minutes 2021–2024 and related contracts and studies (items 1–7)

No records received from this office for these items as of Nov 7, 2026; the usual 10-business-day response time has passed. The Oct 23 follow-up remains Pending and is tracked under this original request. The Clerk acknowledged the Oct 23 follow-up on Oct 26 and pointed to the County’s records website, freestone.easydocs.us, which is now open to the public. The 2021–2024 minutes can be read there; the related contracts, studies and other items in this request are still open.

Now posted by the County: Some items related to this request are now posted with the Commissioners Court minutes on the County’s records website: the order calling the bond election (Aug 12, 2026; posted without Exhibits A and B); the US Capital Wealth financial-adviser item (May 20, 2026); the agreement with DRG Architects, LLC (July 1, 2026); the Kaufman County inmate-housing interlocal agreement (Dec 17, 2025); the Limestone County interlocal agreement (Sept 9, 2026). The office has not referred the Council to these postings, so this request stays open.

3. County / District Attorney

Officer for Public Information: M. Brian Evans, District & County Attorney
110 South Keechi Street, Fairfield, TX 75840 · (903) 389-3977

Sent Aug 17, 2026 · Answered in part Sep 1, 2026 Partial Past Due: items 2 and 5

Victim advocacy and Victim Assistance Coordinator records

The office provided the coordinator job description, FY2024–2026 budget sheets, and the materials sent to victims, and explained that the coordinator sends a packet to every victim. Still open: whether the coordinator position is filled now (item 2) and any victim-advocacy contracts (item 5); the Council asked again on Oct 23; that follow-up remains Pending. Blank forms are marked SAMPLE.

Sent Sep 3, 2026 · Follow-up Oct 23, 2026 Past Due

Criminal Justice Center: prosecution, court-space, security, and operating needs (no case files)

No records received from this office as of Nov 7, 2026. The usual 10-business-day response time has passed. The Oct 23 follow-up remains Pending and is tracked under this original request.

4. County Auditor

Officer for Public Information: Kelsey Atkinson
118 East Commerce Street, Room 209, Fairfield, TX 75840

Sent Aug 17, 2026 · Follow-up Oct 23, 2026 Past Due

Compensation of the County Judge and commissioners (salary, longevity, supplements; current year and five prior)

No records received from this office as of Nov 7, 2026. The usual 10-business-day response time has passed. The Oct 23 follow-up remains Pending and is tracked under this original request. Related public records, such as county budgets and financial reports, are listed separately and are not a response to this request.

Now posted by the County: The adopted FY2027 budget (FCGGC-GOV-000116) shows FY2027 base pay, allowances and longevity for the County Judge and each Commissioner. The five prior years and any supplements from other sources are still open, and the office has not referred the Council to this posting, so this request stays open.

Sent Sep 3, 2026 · Follow-up Oct 23, 2026 Past Due

Jail and Criminal Justice Center cost and debt records (ledger, invoices, budgets, debt schedules, inmate medical totals)

No records received from this office as of Nov 7, 2026. The usual 10-business-day response time has passed. The Oct 23 follow-up remains Pending and is tracked under this original request. Related public records, such as county budgets and financial reports, are listed separately and are not a response to this request.

Correspondence (not public information requests)

Public filings Submitted correspondence

County financial reports and budgets on file (public filings, not a response to the requests above)

5. County Treasurer

Officer for Public Information: Mandy Chavers
118 East Commerce Street, Room 102, Fairfield, TX 75840

Sent Aug 17, 2026 · Answered in part Aug 27, 2026 Partial

Treasurer’s monthly reports, June 2024 to present

On Aug 27 the Treasurer sent the remaining FY2024 monthly reports and the FY2025 annual and monthly report presentation, and said certified FY2026 reports were still being prepared. On Sept 2 the Commissioners Court accepted the Treasurer’s monthly reports for October 2025 through February 2026 and the FY2026 Combined Statement of Cash Receipts and Disbursements (Sept 2 minutes, item 5). Copies of the FY2026 reports have not yet been provided to the Council.

Sent Sep 3, 2026 · Follow-up Oct 23, 2026 Past Due

Jail and Criminal Justice Center cash, debt, and payment records (items 2–4)

No records received from this office as of Nov 7, 2026. The usual 10-business-day response time has passed. The Oct 23 follow-up remains Pending and is tracked under this original request. Related public records, such as county budgets and financial reports, are listed separately and are not a response to this request.

6. Sheriff

Officer for Public Information: Sheriff Jeremy Shipley
103 South Keechi Street, Fairfield, TX 75840

Hand delivered Aug 17, 2026 · Follow-up Nov 1, 2026 Pending

License plate readers (ALPR/Flock): contracts, policies, data retention and sharing; body-worn camera system and policy

No records yet. The original request’s usual response time has passed; a follow-up was sent by email on Nov 1, 2026, and a reply or a date is due about Nov 17. See also License Plate Readers.

Hand delivered Aug 17, 2026 · Follow-up Nov 1, 2026 Pending

Sheriff’s Office payroll and compensation (by position; current year and five prior)

No records yet. The original request’s usual response time has passed; a follow-up was sent by email on Nov 1, 2026, and a reply or a date is due about Nov 17.

Hand delivered Sep 3, 2026 Past Due

Jail operations, outside housing, transport, and medical cost and needs records (medical records requested only in aggregate or de-identified form)

Robert reports personally hand-delivering the September 3, 2026 request to Sheriff Shipley at the Sheriff's Office. The Council holds the request letter but no received-stamped copy. No records received from this office as of Nov 7, 2026; the usual 10-business-day response time has passed.

Now posted by the County: Some items related to this request are now posted with the Commissioners Court minutes on the County’s records website: the Kaufman County inmate-housing interlocal agreement (Dec 17, 2025); the Limestone County interlocal agreement (Sept 9, 2026) (outside housing, item 3). The office has not referred the Council to these postings, so this request stays open.

Sent Nov 1, 2026 Pending

Inmate medical care, hospital and emergency-room use, ambulance and medical transport, and outside-housing medical charges (aggregate records only)

Sent by email with the Nov 1 follow-up, to help with a possible countywide study of hospital and EMS services. A reply or a date is due about Nov 17.

7. Elections Administrator

Officer for Public Information: Renee McBay
444 East Main Street, Fairfield, TX 75840

Sent Sep 3, 2026 Past Due

Official record for the November 3, 2026 county bond election (order, ballot language, notices)

No response from the office yet; the usual response time has passed. The Council has since found the bond order, the election notices and the election-night unofficial results on the County’s public website and in public postings; these are listed below for reference but are not a response to this request, which stays open.

Now posted by the County: Some items related to this request are now posted with the Commissioners Court minutes on the County’s records website: the Clerk’s copy of the order calling the bond election (Aug 12, 2026; posted without Exhibits A and B); the Notice of General Election (Sept 2, 2026). The office has not referred the Council to these postings, so this request stays open.

Unofficial results, Nov 3, 2026: In the County’s election-night unofficial report, the $49,980,000 County jail and justice center bond received 3,108 votes for and 3,803 against, so it did not pass in that report (FCGGC-CJC-000012, page 6; County report). These are unofficial results; the official canvass will be added when we have it. The vote does not answer the open question below or close this request. The Council took no position on the bond.

Open question: The bond order's Exhibit B shows an existing debt-service rate of $0.3335 and $98,001,250 in total principal and interest, while section 6 lists $0. The Council is seeking clarification from the County and its financial adviser and will update this entry when we hear back.

Sent Oct 23, 2026 · Answered Oct 24, 2026 Answered

Fairfield Hospital District Proposition A ballot wording and its correction

The Elections Administrator replied the next day with the original and corrected ballot language and the Secretary of State guidance she followed, and explained the steps taken to correct the ballot. The Council takes no position on the proposition.

Sent Oct 26, 2026 Pending

Supplemental request: Fairfield Hospital District ballot styles and corrected ballots

A reply or a date is due about Nov 9. On Nov 2 the Council forwarded the request thread to the Elections office by email.

8. Fairfield Hospital District (Freestone Medical Center)

District contact: 125 Newman Street, Fairfield, TX 75840
Counsel: Robert L. Spurck, Reed, Claymon, Meeker, Krienke & Spurck

Dated Oct 1, 2026 (received Oct 8) · Records received Oct 27 and Nov 4, 2026 Partial

Multi-item request: audits, financial reports, tax rates and collections, debt and cash, operating agreements

On Oct 22 the District issued a $618.50 cost estimate; the Council narrowed the request the same day. The District provided records in part on Oct 27, the Council followed up on the open items on Nov 3, and the District answered items 1 and 6 on Nov 4. Item by item:

  • Item 1, audits: partial. Audited financial statements for FY2025 and FY2024, which include the independent auditor’s report. Any separate management letter or other auditor communication to the board, if one exists, has not been received.
  • Item 2, board financial reports: received through September 2026.
  • Item 3, tax rates, values and collections: substantially complete. Tax-rate confirmations (2020–2025), collection reports (2021–2026), and certified values from the Freestone and Navarro appraisal districts.
  • Item 4, debt and cash: partial. Monthly cash summaries (May–Oct 2026); line-of-credit and lease schedules not yet received. The District says it is working on this.
  • Item 5, operating and service agreements: with the Attorney General (next item).
  • Item 6: answered Nov 4; the District pointed to the Monthly Operating Reports sent Oct 27.
  • Item 7, election records: not received as records; the District pointed to a Facebook page. The Order of Election is posted below as a public filing.
  • Item 8, governance, boundaries and planning records: not yet received; the District says it is working on this. On Nov 4 the District also said it is revising its cost estimate and narrowing down dates when the records could be inspected.
Referred Oct 22, 2026 · Ruling expected about Dec 31, 2026 At Attorney General

Item 5: operating and service agreements (including CHC)

The District asked the Attorney General for a ruling on item 5. The Council filed comments the same day. On Nov 5 Community Hospital Corporation (CHC), the District’s management company, sent the Attorney General a letter objecting to the release of parts of its management agreement as trade secrets, and sent the Council a copy. A ruling is expected about Dec 31, 2026. Request ID 66476186.

Email Oct 21 · District replied Oct 23, 2026 Submitted correspondence

Question about the Proposition A ballot rate figures (informal email, not a records request)

The District replied that the ballot used the prior year’s figure and that the correct difference is $0.119848. The Council takes no position on the proposition.

9. Teague Hospital District

P.O. Box 599, Teague, TX 75860

Hand-delivered Sep 3, 2026 Past Due

Financial, governance, EMS, and planning records

No records received as of Nov 7, 2026; the usual response time has passed.

Certified mail Oct 1, 2026 (delivered Oct 8) Past Due

Five-year financial, governance, EMS, service, and planning records (items 1–8)

No records received as of Nov 7, 2026; the usual response time has passed.

Second notice mailed Oct 23, 2026 · Delivered Nov 2, 2026 Pending

Second notice asking for the records or a written date (Gov’t Code §552.221(d))

Sent by certified mail; the return receipt shows it was delivered Nov 2, 2026. A reply or a date is due about Nov 17.

Public filings Submitted correspondence

Tax rate worksheet and notice (public filings, not a response to a request)

How to use these files

This page shows the letters and responses for each request. Every public document, including all the tax abatement agreements, hospital district financial records and county budgets, is listed and searchable in the Document Index. Commissioners Court minutes are on the Court Minutes page.

About the numbers. Every page of every document carries a Council control number in the bottom-right corner, such as FCGGC-CHD-000026 - Page 1 of 8. If you have a question about a document, refer to its number and page, and email info@freestonegoodgov.org. The numbers are added by the Council for reference only; they are not part of the county’s or district’s records, and each document is otherwise posted as received, except that personal and unpublished email addresses and phone numbers are blacked out on letters and emails (the Council keeps the originals). Official office contacts that the County or the agency publishes on its own website are left visible on records posted from November 6, 2026; earlier copies black out all staff contacts. Scanned pages have been made searchable, and sideways scans have been turned to read upright. Where a control number would cover part of a page, the page is lengthened slightly so nothing on it is hidden. A few very long appraisal district reports are posted as excerpts of the Fairfield Hospital District pages; each excerpt starts with a cover note listing the pages included.

Questions about these requests: info@freestonegoodgov.org.

131 FCR 933, Teague TX 75860 · info@freestonegoodgov.org · www.freestonegoodgov.org